Bulletin Introduction



 The PPD&C Policy and Procedure Bulletins provide periodic direction to PPD&C staff and associated firms concerning updates to PPD&C business processes, policy changes, procedural changes, and operating requirements. These communications will more effectively distribute and catalog the various changes in policy within our department and will be cataloged for future reference as part of a PPD&C Operation Manual.



 The organizational structure of the Bulletins and subsequent Operations Manual will be the standardized format for all Bulletins as follows:



 Header: 

 The Bulletin ID  is the reference number for each individual bulletin and is organized hierarchically and by date to facilitate archiving and future retrieval by subject. For example; this bulletin has the ID 0.1.1.07062010. The string of numbers that make up the ID references the Bulletin’s category number, subcategory number, and date sent out.

 

 The category and subcategory listing, with respective numbers, is attached to this Bulletin in Appendix A. Please note that not every Bulletin will have a tertiary category, when this occurs a zero is used.



 The Title  will specify which category the Bulletin falls under, which in this case is the Bulletin Policy & Procedure subcategory.  The Subject  line will be brief sentence summarizing the contents of the Bulletin.  Pertinent Parties  are listed in order to alert particular departments and/or people that a certain Bulletin directly affects them; however, every Bulletin will be available to all staff.



 All Bulletins will be sent via email to staff and available through UCMStor, with printed copies delivered to other the parties who do not have access to UCMStor. Directives which directly affect the operations of contractors, construction managers and professional affiliates will also be entered into Prolog.



 Body: 

<p class="MsoNormal"> Bulletins will be printed in 2 colors: yellow or blue. These colors will indicate the type of Bulletin:

<p class="MsoNormal" style="text-indent:67.5pt"> Blue: Informational (such as this one)

<p class="MsoNormal" style="text-indent:67.5pt"> Yellow: Action

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<p class="MsoNormal"> The content of each bulletin will differ and may make reference to previously distributed bulletins or to attachments.

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<p class="MsoNormal"> Footer: 

<p class="MsoNormal"> The footer includes the authors name, pagination, a recap of the hierarchical bulletin number and the file path to the bulletin’s stored location.

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<p class="MsoNormal"> Over the next few weeks a series of bulletins will be issued reiterating and clarifying existing policy and procedures. Should you have any question concerning any bulletin please free to contact me.

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<p class="MsoNormal"> Thank you,

<p class="MsoNormal"> Steven Murray

<p class="MsoNormal"> Physical Planning, Design & Construction

<p class="MsoNormal"> University of California, Merced

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<p class="MsoNormal"> References: Appendix A

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<p class="MsoNormal"> Appendix A: Preliminary Bulletin Categories and Reference Numbers 

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<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 0.  TOC ''

<p class="MsoNormal" style="margin-left:39.0pt;text-indent:-21.0pt;mso-list:l0 level2 lfo2; tab-stops:list 39.0pt"> 0.1      PPDC Bulletins

<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.5in;mso-list:l0 level3 lfo2; tab-stops:list 1.0in"> 0.1.1         Bulletin Policy & Procedures

<p class="MsoNormal" style="margin-left:.5in">

<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 1.  Project Management ''

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<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 2.  Contracting ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.1. Policy & Procedure

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.2. Construction Contracts

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 2.2.1. Multiple Prime

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 2.2.2. General Contracting

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 2.2.3. Design Build

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 2.2.4. CM At Risk

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.3. EDPA

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.4. PSA

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.5. CMA

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.6. Change Orders

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.7. RFQ’s/SOQ’s

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 2.8. PIF

<p class="MsoNormal" style="margin-left:.55in">

<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 3.  Construction ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 3.1. Inspection

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 3.2. Sub Contractors

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<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 4.  Safety ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 4.1. Personal Safety

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 4.2. Equipment/Machinery Safety

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 4.3. Environmental Safety

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 4.4. Site Safety

<p class="MsoNormal" style="margin-left:.55in">

<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 5.  Accounting Practices ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 5.1. State Funded

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 5.2. Non-State Funded

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<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 6.  Records Management ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 6.1. Personal/Project Files

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 6.2. Prolog

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 6.3. Naming Conventions

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 6.3.1. File Tree

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<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 7.  Architectural/Design Standards ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 7.1. Architectural

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 7.2. Landscape

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 7.3. LRDP

<p class="MsoNormal" style="margin-left:.55in">

<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo1; tab-stops:list .25in">'' 8.  Operational IT ''

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 8.1. Hardware

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 8.2. Software

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 8.2.1. ProLog

<p class="MsoNormal" style="margin-left:.85in;text-indent:-.35in;mso-list:l1 level3 lfo1; tab-stops:list 1.0in"> 8.2.2. Operational Software

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 8.3. UCMStor

<p class="MsoNormal" style="margin-left:.55in;text-indent:-.3in;mso-list:l1 level2 lfo1; tab-stops:list .55in"> 8.4. Back-up Testing

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