Bulletin 0.1.0.11012011

 A REMINDER ABOUT REIMBURSEMENT POLICY



 In an effort to help the department run efficiently, I would like to clarify University and departmental policy regarding travel to be expensed to the department. If you plan to attend a training, seminar, conference and/or forum you must first have approval by your immediate supervisor whether you are invited to attend free or not. It is campus and departmental policy for the University to pay directly for these expenses and that these expenses be processed by operations administrative staff. This process ensures that we have all backup documentation including approval signatures for reconciliation to the department’s general ledger. This approval process also applies to phones, accessories, laptops, hardware, software, books, etc. Of course, attending on your own time and at your own expense does not require approval nor does intercampus travel.

 Every effort should be made to submit your request in a timely manner and we understand on occasion there will be last minute requests. If we are not able to get your request processed in a timely manner you may be given approval to make the purchase and seek reimbursement.

 If you have any questions regarding this procedure process please see me. Thank you for your anticipated courtesy and cooperation.

 Sincerely,

 Thomas E. Lollini, FAIA

 Associate Vice Chancellor/Campus Architect

 Physical Planning, Design & Construction